ORGANIZATION ASSISTING SERVING INTENTIONALLY STRANGERS (OASIS)
OASIS is a charity association legally registered according to the Laws and regulation of the Republic of Cyprus, with registration number ΛΑΡ/Σ/21 and having its registered address in Larnaca, Cyprus.
OASIS, operates according to strict ethics and fully abides to the provisions of the Laws and Regulations of the Republic of Cyprus and the European Community Regulations and Directives.
OASIS operates a website which includes and/or requires the registration and input of personal data from users and as such, we are obliged to collect and process under strict confidence and in full compliance with the GDPR, all and any of the following personal information.
Personal data (usually referred to just as "data" below) will only be processed by us to the extent necessary and for the purpose of providing a functional and user-friendly website, including its contents, and the services offered there.
Refers to any operation or set of operations such as collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment, or combination, restriction, erasure, or destruction performed on personal data, whether by automated means or not.
The rights of users and data subjects
With regards to the data processing to be described in more detail below, users and data subjects have the right:
· to confirm of whether data concerning them is being processed, information about the data being processed, further information about the nature of the data processing, and copies of the data
· to correct or complete incorrect or incomplete data
· to the immediate deletion of data concerning them or, alternatively, if further processing is necessary as stipulated in Art. 17 Para. 3 GDPR, to restrict said processing per Art. 18 GDPR;
· to receive copies of the data concerning them and/or provided by them and to have the same transmitted to other providers/controllers
· to file complaints with the supervisory authority if they believe that data concerning them is being processed by the controller in breach of data protection provisions
In addition, the controller is obliged to inform all recipients to whom it discloses data of any such corrections, deletions, or restrictions placed on processing the same per Art. 16, 17 Para. 1, 18 GDPR.
However, this obligation does not apply if such notification is impossible or involves a disproportionate effort. Nevertheless, users have a right to information about these recipients.
Likewise, users and data subjects have the right to object to the controller's future processing of their data pursuant to Art. 6 Para. 1 lit. f) GDPR. In particular, an objection to data processing for the purpose of direct advertising is permissible.
Security of your personal information
Your data processed when using our website will be deleted or blocked as soon as the purpose for its storage ceases to apply, provided the deletion of the same is not in breach of any statutory storage obligations or unless otherwise stipulated below.
For technical reasons, the following data sent by your internet browser to us or to our server provider will be collected, especially to ensure a secure and stable website: These server log files record the type and version of your browser, operating system, the website from which you came (referrer URL), the webpages on our site visited, the date and time of your visit, as well as the IP address from which you visited our site.
The data thus collected will be temporarily stored, but not in association with any other of your data. Our legitimate interest lies in the improvement, stability, functionality, and security of our website.
The data will be deleted within no more than seven days, unless continued storage is required for evidentiary purposes. In which case, all or part of the data will be excluded from deletion until the investigation of the relevant incident is finally resolved.
Why do we process any of our customers’ Personal Data – Personal information?
· with your express and explicit consent; or
· where it is necessary for us to comply with a legal obligation.
Your withdrawal shall not affect the validity of any of the processing prior to the withdrawal of your express consent.
Cookies and similar technologies
Our websites use “cookies” and similar digital and HTML technologies that collect and store information when you visit any of our websites. This is to enable us to identify your internet browser and collect data on your use of our website, which pages you visit, the duration of your visits and identify these when you return so that we can improve your experience when visiting our website(s).You can control and set your cookies preferences by setting your browser settings.
a) Session cookies
This processing makes our website more user-friendly, efficient, and secure, allowing us, for example, to display our website in different languages or to offer a shopping cart function.
The legal basis for such processing is Art. 6 Para. 1 lit. b) GDPR, insofar as these cookies are used to collect data to initiate or process contractual relationships.
If the processing does not serve to initiate or process a contract, our legitimate interest lies in improving the functionality of our website. The legal basis is then Art. 6 Para. 1 lit. f) GDPR.
When you close your browser, these session cookies are deleted.
b) Third-party cookies
Please refer to the following information for details, in particular for the legal basis and purpose of such third-party collection and processing of data collected through cookies.
c) Disabling cookies
If you have any questions, please use the help function or consult the documentation for your Flash player or contact its maker for support.
If you prevent or restrict the installation of cookies, not all of the functions on our site may be fully usable.
Communication and marketing
If you contact us via email or by the contact form, the data you provide will be used for the purpose of processing your request. We must have this data in order to process and answer your inquiry; otherwise we will not be able to answer it in full or at all.
Please note that any such communication from our part shall effectively stop as soon as we have fully answered your inquiry and/or the communication is ended by any party.
You may revoke your prior consent to receive this newsletter under Art. 7 Para. 3 GDPR with future effect. All you have to do is inform us that you are revoking your consent or click on the unsubscribe link contained in each newsletter.
Special Notice – if you are under 18 years old.
(a) The statutory age of adulthood in the Republic of Cyprus is 18th year of age of each individual.
(b) Any person younger than 18 years of age is considered by law to be a minor.
(c) We do not intentionally collect and/or process any personal data of those under 18 years of age.
(d) If any of the viewers of this Website are under 18 years age, please do not send us your any of your personal data (for example, your name, address and email address).
(e) No one under the age of 18 years shall be entitled to be registered as a member of our WEBSITE.
1. Which Personal Data do we collect?
(a) We may collect personal data about of USERS visiting this Website.
(b) The Personal Data and/or Personal Information collected and processed by our officers may consist of:
1.1 Personal Data and/or Information provided to us by any person/USER registering with our website or volunteer program.
(a) When each USER applies to be registered with our website or volunteer program, we will ask for his/her full name, date of birth, and email address, physical and/or correspondence address and mobile phone number.
(b) We may also request further personal data necessary for the performance of such services and/or the completion of questionnaires and surveys regarding our purposes.
(c) Such information may include electronic device information, IP addresses, log-in information, browser type and preferences (should any of the purchases be online or through any of our websites and/or affiliates and/or associate websites, location information, online identifiers to enable ‘cookies’ and similar technologies.
(a) We aim to keep and safeguard your personal data and/or personal information as accurate as possible.
(b) You can access your personal data at any time, request correction or deletion of all or of any part of your personal data provided to us or request that the processing of the personal data is restricted.
(c) Such amendments can be carried out at any time by amending the forms you had completed and signed upon your registration, and/or by emailing us at the email addresses indicated above.
9. Security of your personal information
(a) OASIS is using and has implemented technology and policies with the objective of protecting your private and personal data and information provided to us and kept at our premises.
(b) Your personal data and/or personal information is filed and stored using an encryption in our servers and all hard copies are stores in a secured and locked location at our premises.
(c) We safeguard your personal data and/or personal information from unauthorised access and improper use at all times.
10. Who will you share my personal data with?
(a) Your personal data is exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:
· Any competent public authority, government, regulatory or fiscal agency where it is necessary to comply with any legal or regulatory obligation to which are subject to or as permitted by applicable local law;
· Any person to whom we may presently and/or in the future transfer any of its rights and/or duties.
11. If you communicate with us through social media
(a) If you choose to interact with us through social media such as LinkedIn, Facebook, Instagram, Twitter and/or WhatsApp, Viber, Telegram or Signal, your personal data (such as your name) may also be visible to all the visitors of your personal webpage on LinkedIn, Facebook, Instagram, Twitter, and/or WhatsApp, Viber, Telegram or Signal, according to your privacy settings on the social media services.
12. How long do we retain your data.
· In relation to your financial transactions your personal data may be held for a period of 10 years from the transaction and/or as we are legally obliged by any tax or other authorities of the Republic of Cyprus.
14. Choices & Obligations
Regarding any personal data that we are processing as aforementioned:
· Change or Correct Data: You can edit and/or ask us to change, update or fix your data in certain cases, particularly if it’s inaccurate and/or if any of your personal data has been altered and/or amended.
· Object to, or Limit or Restrict, Use of Data: You can ask us to stop using all or some of your personal data (e.g., if we have no legal right to keep using it) or to limit our use of it (e.g., if your personal data is inaccurate or unlawfully held).